1. Introduction
Jewellery businesses have come a long way from traditional ledger books and handwritten bills. With increasing competition, fluctuating gold, silver diamond prices, and strict tax regulations, running a jewellery business today requires more than craftsmanship. It demands accuracy, speed, and digital control.
One of the biggest challenges jewellers face is managing billing and accounting using separate tools. This often leads to duplicate data entry, miscalculations, and compliance issues.
An integrated solution isn’t just smart — it’s essential. This guide explains why adopting integrated billing and accounting software is a game-changer for jewellery businesses.
2. What Is Gehna ERP?
Integrated billing and accounting software is a unified platform that combines two critical functions: sales billing and financial accounting. Rather than using different tools for each task, GehnaERP can manage everything from customer Quotation to GST filing under one roof.
Jewellery ERP systems like GehnaERP or POS solutions tailored for jewellers provide features such as barcode-enabled billing, karigar costing, cut, colour, MRP, purity tracking, and daily metal rate updates — all built into one system.
Key Features:
- Auto-generated GST-compliant invoices
- Real-time ledger and journal entries
- Daily live Gold and Silver Rates
- Karigar account management
- Diamond Management
- Gold and Silver Management
- Inventory Management
- Instant Whatsapp Sharing
- Mobile App
- Reports like Profit & Loss, Balance Sheet, Stock Position, All GST reports,
3. Challenges Faced Without Using Gehna ERP
a. Manual Data Duplication and Errors
Entering the same transaction in multiple systems wastes time and increases the chances of data mismatches, especially in stock weight, customer balance, closing fine
b. GST and Tax Calculation Complexities
Jewellers deal with different GST slabs for making charges, gold, diamonds, and silver. Without automation, tax compliance becomes a risky and tedious task.
c. Inventory Mismatches with Sales Records
Disjointed systems cause discrepancies between physical stock and system records, often leading to inventory loss or incorrect reorders.
d. Delays in Generating Bills and prints
Manual workflows can delay billing, impacting customer satisfaction. Similarly, if karigar work logs aren’t synced with job cards, payment processing suffers.
4. Key Benefits of Gehna ERP
a. Real-Time Financial Tracking
Instant syncing between bills and accounts ensures you always know your cash flow, outstanding payments, and expenses.
b. Accurate GST/Tax Compliance
Every bill automatically calculates GST as per the item category, reducing errors and ensuring timely returns.
c. Mobile App and Whatsapp Sharing
From creating opening stock to generating customer bills, everything can be done seamlessly on mobile. The bill can be instantly shared with the customer via WhatsApp, making the entire process quick and customer-friendly. Sales, purchases, repairs, and returns update inventory in real time — reducing theft and mismanagement. Delicate inventories like silver articles and loose diamonds benefit greatly from precise weight tracking and automated reconciliation.
d. Streamlined Karigar Payments and Labour Cost Tracking
Track work, wastage, and payments for each karigar effortlessly, avoiding under- or overpayment disputes.
e. Time Savings and Operational Efficiency
Automation saves hours of manual work, especially during audits, month-end closings, or bulk billing or filling GST can export every file in excel/ Json/ PDF
5. Benefits of GehnaERP
a. For Retail Jewellery Shops
Helps create quick GST invoices, manage customer data, and speed up checkout using POS tools and sharing of bills and different types of print option
b. For Jewellery Manufacturers
Tracks gold issue/receive against job work, manages karigar payrolls, and monitors manufacturing losses and tracking of repairs and balances.
c. For Wholesalers and Traders
Manages bulk orders, generates customized price lists, and handles multi-location stock and party ledgers.
d. Instant WhatsApp Billing
Whether using mobile or desktop, GehnaERP allows you to instantly share bills with customers via WhatsApp, improving communication and enhancing the customer experience.
e. Mobile App
Operate your entire business from your smartphone, anytime, anywhere.
f. Real-time Gold and Silver Rates
Stay updated with live daily rate changes for accurate billing and valuation.
g. Diamond Management
Manage loose diamonds and set tagged ones with detailed tracking and inventory control. And their reports
6. Essential Features to Look for GehnaERP Billing + Accounting Software
- GST-ready invoicing with HSN codes
- Ledger, Trial Balance, and Balance Sheet generation
- Karigar account and job card tracking
- Real-time inventory updates with metal purity
- Daily sales, purchase, and profit reports
- Multi-user access with role-based permissions
7. How One of Our Jeweller Improved Billing Accuracy by 80% Using GehnaERP
A retailer in Mumbai, faced repeated billing errors and tax misreporting due to manual entries. After switching to GehnaERP, they integrated their POS, inventory, and accounting. The result? A 50% reduction in processing time and 80% boost in billing accuracy within 2-3 months and also help to manage the staff.
8. Tips for Choosing the Right Software
- Ask for a demo: See how it fits your workflow.
- Cloud vs On-premise: Choose based on internet reliability and data privacy needs.
- Check support quality: Responsive teams matter during audits or technical issues.
- Ensure customizability: Your karigar tracking and metal pricing should reflect your exact process.
9. Conclusion
Trusted by retailers, wholesalers, and manufacturers across India, GehnaERP ensures your operations are streamlined, compliant, and customer-ready at all times.
